An interview is a set of deftly crafted inter-related questions that helps an interviewer to analyze and evaluate your personality, body language, behavioral aspects, and fundamental knowledge. The way you communicate during an interview session matters a lot and defines your level of preparation and self-confidence. This is the primary reason why a candidate must focus on enhancing his or her communication skills so as to impress the interviewer and increase the selection chances.
Types of Communication In An Interview
While appearing for an interview session, typically two types of communications play a major role, which are:
The first level of communication used in an interview session is written communication. When you carefully design your resume, which is most probably tailor-made for a particular type of job, considering the job description and job profile, you tend to use a lot of written communication. A resume is your first chance of making an impression upon your interviewer and hence such a crucial opportunity must not be forgone. In addition to his, it is common for employers to serve upon you a job application form, which must be completed either online or in pen-paper mode. This again involves a high level of written communication.
Post designing an adept resume and filling the canny job application form, you would certainly get an interview call. Now starts, oral communication. During an interview session, you would most probably be tested on several parameters, such as:
- Your ability to handle stress
- Your grasp on your core profile
- Level of practical knowledge and working procedures
- Your personality, mindset, and approach
- Your ability to perform under exceptional circumstances, etc.
Questions would be designed in such a way that you are required to generate an optimal response against them. A failure to do so would enable an interviewer to frame opinions that might not help you in getting your dream job. Thus, oral communication can be considered as the most vital element of an interview session and a job aspirant must spend a considerable chunk of time, to improve it to a considerable level.
Actions speak louder than words. We might have often heard this quote several times. The body language of a candidate reflects his or her true personality, ability to control anxiety, and level of confidence. A job aspirant must lay serious and maximum efforts to improve this phase of communication. Poor body language during an interview session might prove detrimental to your chances of selection, no matter how valuable your work experience is or how exceptional your academic records are.
Five Best Tips To Improve Written Communication
Written words have the power to influence. Drafting masterpieces is an essential requirement at the workplace. Creating peerless resumes is the need of the hour considering the high level of competition and a limited number of vacancies. Hence, it is important that a person improves his written communication using the methods mentioned hereunder:
1) Write Something Daily
Practice makes a man perfect and when such a practice is done consistently and regularly, it makes a man something more than perfect. In order to improve your written communication skills, we advise you to write something daily. This would enable you to express your ideas by choosing some of the best words, which will have the capability to not only impress an interviewer but also express an idea efficiently. Writing something daily, on whatever niche you prefer to or suits you, would immensely help you in performing above par.
2) Consolidate Your Thoughts In The Preferred Language
Your future organization follows the English language and most of the work is executed using this it. Then, try to think of everything in English. Whenever we create a thought, our mind tries to translate it into our mother tongue. Just control this basic psychological procedure and rewire your mind to think of everything in English.
This might sound impossible or daunting, but there are people who have reached zenith by controlling their minds. Impossible is nothing and with sheer passion and excellent willpower, one can overcome all the shortcomings. In case, you expect to appear for an interview in some other language, say, French, German, or maybe Spanish, then just replace English with your preferred language.
3) Maintin A Good Grip On Grammar
When we communicate orally, we have that little margin of error, wherein small grammatical mistakes are often ignored and taken no notice of. But, we do not have that luxury while writing a piece. Any grammatical mistake while creating your resume or filling an application form can severely hurt your chances of selection, as you would be deemed an underprepared and not-so-talented candidate. In order to enhance your grammatical skills, just learn the rules of grammar from any good book and revise them daily along with practical usage.
4) Read A Lot
If your primary requirement is to improve your written communication, without laying any exceptional or additional effort then the best way to do so is, to read a lot in your preferred language. The reading material could range from a novel to the newspaper to any journal. Make sure you are reading the articles of a verified and adept author, who has an exceptional and superior knowledge of written communication. By reading daily, you would gradually see an improvement in your writing skills, grip on grammar, and ability to generate adorable ideas.
5) Take Part In Competitions
There are numerous competitions going on in the field of writing, both offline as well as online. By taking an active part in such competitions, would enable you to improve your written communication skills. Competitions develop a sense of vying or contesting, and motivates us to perform better. In a quest of doing so, our level of effort increases considerably. ultimately benefitting us in a less period of time.
Five Best Tips To Improve Oral Communication
If you are looking to improve your oral communication, then most probably you have been screened for an interview session. We congratulate you on this remarkable achievement. However, the task is not finished yet and an interview session can be considered as the last nail in the coffin. In order to overcome this challenge, you need to have excellent oral communication, which could be improved through the following ways:
1) Give It A Thought
You just can not take back your words. Whatever you have spoken once, it remains there in the mind of an interviewer until the verdict is out. Hence, it is highly advisable that you always think before your speak anything during an interview session. There will always be some exceptional questions and situations, that would require an extraordinary oral response from your side. In a quest to do so successfully, just take your time and quickly frame the response first in your mind and then speak it out.
2) Never Be Vague
In order to make oral communications effective and engaging, you are advised that you deliver responses that are clear, concise, and crisp. To the point, relevant answers to the interview questions are the primary requirement of an interviewer and one must lay maximum efforts to improve the relevancy and appropriateness of the response. Never deliver any vague or ambiguous answer to any question.
3) Give Speech Effects
There are always some things in our verbal communication, on which we want to lay some stress. Similarly, there are also items, that are just a passerby or fillers. A candidate aspiring to improve one’s oral communication must vary one’s tone expertly. On the items, you want to lay stress, just enhance the tone and on the fillers, you can speak normally. Using such variations in tone, you can make your responses, engaging and less monotonous.
4) Enhance Your Vocabulary Base
A speech is a collection of words. The higher the efficiency and impact of words communicated, the higher would be the level of engagement of the listener. An interviewer can rate you highly if you are able to communicate using less commonly used or less popular words. This simply shows that you are a hard-working person and are continuously working on improving your oral communication skills. Further, you are also advised not to use jargon, as this might irritate an interviewer, Use only relevant terminology, which comprises of words not used, frequently, or commonly.
5) Think Only After Understanding
This is one of the most vital aspects of improving oral communication while appearing in an interview session. Whatever question an interviewer asks you, you are advised to think of the answer only after listening to it completely. In case you hush and start thinking of the answer, post listening to a few words of the interview question, there are high chances that you will mess and would end up delivering nonrelevant answers. Hence, first, always listen to an answer actively and then communicate a response.
Three Best Tips To Improve Body Language
Body language is another vital aspect of communication, that plays an important role during an interview session. It is essential for a candidate, to always work upon this phase of communication in order to improve his or her selection chances. Body language, primarily shows the level of confidence and can immensely help you in gaining an edge over other candidates. A job aspirant can improve his or her body language, using the following ways:
1) Handle Anxiety and Nervousness
While appearing for an interview session it is common for the candidates to become nervous, anxious, and worrisome. A candidate unable to control such human emotions might end up displaying a sorry show of his or her body language. He or she might sweat too much, clasp the hands too often or simply shake or tremble. All such things are signs of poor body language and might force an interviewer to think of you as an unworthy candidate. Hence, always control your anxiety level in the following ways:
- Perform deep breathing exercises
- Positive self-talk can instill confidence and hope
- Perform meditation on a regular basis, so as to improve concentration and focus.
- Perform yoga regularly, to stay away from negative vibrations and look towards the bright side of life.
2) Maintain A Consistent Eye Contact
Body language puts on display your conviction and level of reliance or faith in your own skills and abilities. A confident and well prepared candidate would always generate an ideal response to an interview question, by maintaining consistent eye contact with the interviewer. This impresses interviewers a lot and you might gain the benefits of a good impression.
3) Get In A Proper Bodyshape
In case you are obese or too thin to be recognized, it is high time that you acquired a proper body shape. An inferior or inappropriate bodyweight leads to several inhibitions and diffidence which might come to the fore while appearing for an interview session. Such inhibitions have the ability to make you conscious and destroy your adequate or optimal body language.
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Sandeep Bhandari is the founder of PrepMyCareer.com website.
I am a full-time professional blogger, a digital marketer, and a trainer. I love anything related to the Web, and I try to learn new technologies every day.
All the team management, content creation, and monetization tasks are handled by me. Together with the team at PrepMyCareer, the aim is to provide useful and engaging content to our readers.