How to Write a Thank You Email After Your Phone Interview? (With 2021 Relevant Examples)

If you have a phone interview, make a point of sending a thank-you email note afterward. This is not only polite, but it also shows your future boss that you are self-motivated. 

This also ensures that you are still really involved in the opportunity, and it keeps your name “ahead of the curve” as the company narrows down its list of applicants to those whom its recruiters choose to see in person or by video interview.

Since a phone interview might be the only opportunity for certain work, it’s important to follow up with the person who contacted you. 

Importance of Writing a Thank You Email 

After you’ve completed your interview, send a thank-you note to help recruiting officers remember who you are and to demonstrate your kindness and expertise. Taking the opportunity to write an email demonstrates your commitment to the role and will make you stand out from the crowd.

Thank you emails are crucial in revealing a far more professional side of you as a worker. It not only serves the function of thanking your interviewers, but it also allows you to show off your creative side. Any person should write a thank you email to their interviewers on their initiative. 

If there’s something you think you’d mentioned during the phone call, you should mention it in your letter. Your thank-you note is also an opportunity to emphasize why you’re a great candidate and a good fit for the role.

Points You Can Include in Your Email Message

Like every other thank-you message, this email provides an additional opportunity to share applicable qualifications and expertise. You should also use this letter to demonstrate any talents you forgot to note during the phone interview or to explain a response to a question you didn’t respond to as well as you should have.

Make sure to share your gratitude for the interview and their concern in the letter. Also remember to have your key purpose in mind when you write your letter: to advance to the next phase in the interview process. Have info that will help you achieve your goal.

  • The subject line
  • Sincere greetings
  • Thanking them for the chance to interview should be the first statement.
  • A statement describing why you are the right candidate for the job.
  • Any more thoughts about what you previously mentioned in the interview.
  • Additional details that you were not able to share during the interview.
  • A post in which you express your need to hear from them
  • Your signature, as well as some other contact details
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Ways of Writing a Thank You Email

When writing your thank you note, concentrate on the topics included in your interview and highlight any expertise or credentials you want the interviewer to consider.

One must always follow up with an interview thank-you email within 24 hours of the interview. Give a personalized thank-you note to every person with whom you interacted. Be sincere, thank everyone for the chance, express your enthusiasm again, and remember to return to what you covered during the interview. 

  • Make a list of the interviewer’s name as well as all other relevant details.
  • Make a headline and a greet.
  • Thank the interviewee for taking the time to speak with you.
  • Describe why you are the right candidate for the job.
  • Broaden on any conversations you had during the interview.
  • Mention how much you want to learn from them.
  • Sign and double-check your work.

Make a list of the interviewer’s name as well as all other relevant details

You must have a notepad on hand during the interview and take notes on relevant facts while it is addressed. You may keep a checklist of any company details listed by the interviewer, discussion points you wish to expand on later, or an outline of daily activities they can need you to perform for the position. You must also note down the name(s) of your interviewer(s), whether there is more than one. Clarify their names and submit spelling instructions so that you can better answer them in the text. 

Make a headline and a greet

After you’ve made all of the required notes, you should start working on your email. Begin with a headline that briefly and simply outlines why you’re sending the text. This could be phrased with ‘Thank-You’ and mention the job title. You must also include your first and last name after the words ‘Thank You’ for more clarity. 

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Thank the interviewer for taking the time to speak with you

Start your email by thanking the interviewer for their time and for taking the time to perform the interview with you. It can be a couple of sentences expressing your appreciation for the chance to chat with them. You should also add the day you interviewed to help them remember or to serve it as a guide. 

Describe why you are the right candidate for the job

You would use the following segment to restate any qualifications or strengths you have that make you a good fit for the job. As you type this email, keep an eye on the work opening and mention any desired skills they’ve mentioned that you have. You should also refer to your notes from the interview, whether you took any, to help you interact with the job or organization. 

Broaden on any conversations you had during the interview

One can use this segment to elaborate on what you spoke about during the interview. If you were unsatisfied with your response in the interview, you can share any tools you find related to the subject you discussed, or you can re-address a question from the interview and include more information. You should also list any subjects that you were unable to discuss during the interview but feel would make you stand out in your correspondence. 

Mention how much you want to learn from them

Tell the interviewer that you hope to hear from them again at the end of your email. You should also thank the interviewer for taking the time to talk with you on the cell and for reviewing your email in this section.

Sign and double-check your work

At this point, you should add your signature at the bottom of the email. There can be a combination of the first and last names. You should also have a link to your online profile or your social media accounts at the bottom of the email if you want your interviewer to see them.

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You should proofread the email after you’ve applied the signature to make sure it’s clean of grammatical and spelling errors. You can also reread the letter to guarantee that it is straightforward and easy to comprehend for the public. When you’ve been through it again, you should give it back to the interviewer.

Template/Example of Thank You Email

Subject: Thank you – {the post you’ve applied for}

Dear/Hello/Hi {name of the interviewer},

{Thank them for taking the time to interview you and for considering you for the role.} { As a guide for yourself and the interviewer, you should also mention when you interviewed for the role.}

{Explain any qualities or credentials that make you the right candidate for the job in this segment.} {Any specifics covered in the interview, as well as additional information about yourself that you feel is relevant to the job, can be included in the next sentence or two.}

{Last but not least, express gratitude to the interviewer for their time and state that you hope to hear from them.}

Best regards/Sincerely,

{Your Signature}

For Examples:

https://www.themuse.com/advice/how-to-write-an-interview-thankyou-note-an-email-template#:~:text=Hi%20%5BInterviewer%20Name%5D%2C,be%20doing%5D%20with%20your%20team.

Conclusion

Finally, following up on your phone interview with a brilliant thank you email will make you stand out from the crowd. Make sure yours is on track by using the tips and examples given above. As a result, the chances of going ahead in the recruiting process will increase, taking you one step closer to your ideal job.

References

  1. https://go.gale.com/ps/i.do?id=GALE%7CA19537776&sid=googleScholar&v=2.1&it=r&linkaccess=abs&issn=10559760&p=AONE&sw=w
  2. https://debate.uvm.edu/asnider/busandprofcomm/Readings/08_Giodarno,%20Interview%20Prep.pdf